Procurement & Tenders

Current Tenders

There are no currently open Procurements or Tenders

Procurement Principles

Procurement Policy

In procuring goods and services, we uphold the key principles of open competition, transparency, equitable and unbiased selection, efficiency, and value for money.

 

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Sample Contracts

The contracts and agreements we use vary, based on the nature of the work. View sample contracts to better understand how our work with individuals and businesses supports strengthening democracy around the world.

Direct & Tender Award Reports

Find Direct and Tender award contracts signed in the past three years and awarded using this procurement modality.

Direct   Tender

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FAQs

What are the main email addresses which International IDEA uses in relation to tenders?
What are the main email addresses which International IDEA uses in relation to tenders?

International IDEA uses the following three email addresses:

a)  tender@idea.int--Use this address for general communication related to procurement and tender questions; and for clarification and information questions related to a specific tender. Note it should not be used to submit a Tender proposal.

b)  tendersubmissions@idea.int--Use this address for the submission of tender proposals (Technical and Financial).

c)  tender.complaints@idea.int--Use this address to lodge a complaint in relation to a specific tender.

Does a bidder have to be based in Sweden to submit a tender to International IDEA?
Does a bidder have to be based in Sweden to submit a tender to International IDEA?

No unless it is specifically stated in the RfP , International IDEA accepts bids from suppliers and service providers all over the world.

Is there a limit on the number of tenders which a supplier/service provider may apply for in any one period?
Is there a limit on the number of tenders which a supplier/service provider may apply for in any one period?

Currently there is no limit. Each submission is evaluated separately in accordance with the evaluation criteria outlined in the RfP.

Does International IDEA operate a supplier/service provider pre-qualification system or have a system whereby a supplier/service provider can register to become a vendor with International IDEA?
Does International IDEA operate a supplier/service provider pre-qualification system or have a system whereby a supplier/service provider can register to become a vendor with International IDEA?

Currently International does not operate such a system. Vendors are either selected through a competitive or direct-sourced process depending on cost thresholds.

How can a bidder make a complaint?
How can a bidder make a complaint?

Complaints should be made in accordance with the procedure outlined in the RfP. The address for complaints is:  tender.complaints@idea.int

Does a successful bidder have to use the International IDEA contract template?
Does a successful bidder have to use the International IDEA contract template?

In general, International IDEA requires a successful bidder to use the appropriate contract template of International IDEA. However in some circumstances the contract template of the supplier/service provider may be used where it is more appropriate. In all cases the general conditions of this contract cannot be less onerous than those of International IDEA.

Are Tender Awards published?
Are Tender Awards published?

Yes. International IDEA publishes the detail of contracts awarded through a tender process on its website. This is normally done on a quarterly basis.

How does International IDEA notify bidders of the result of a tender?
How does International IDEA notify bidders of the result of a tender?

International IDEA notifies all bidders (successful and unsuccessful) by letter sent electronically.

How long does the tender process normally take?
How long does the tender process normally take?

In general International IDEA aims to complete the tender process between 12-16 weeks. However in some cases the process may take longer due to unforeseen circumstances or when the tender process spans a holiday period.

Does International IDEA acknowledge receipt of proposals?
Does International IDEA acknowledge receipt of proposals?

International IDEA will only send an acknowledgement of receipt if specifically requested by the sender of a submission.

How can I submit proposals to International IDEA?
How can I submit proposals to International IDEA?

Proposals should be submitted in accordance with the procedure outlined in the RfP and Tender Notice. Proposals which are not in compliance with the submission procedures will be eliminated. International IDEA for the most part only accepts electronic submissions to the following email address:  tendersubmissions@idea.int

How are requests for clarifications or information on a specific tender handled?
How are requests for clarifications or information on a specific tender handled?

Responses to requests for clarification or information are sent to the requestor(s) and also published in the tender announcement section on the website.

Where can I find information on open tenders
Where can I find information on open tenders

Detailed information on a particular tender is to be found in the solicitation documents published in relation to the tender e.g. the Request for Proposals (RfP) and Terms of Reference (ToR). A request for clarification and information may also be sent to contact in accordance with the procedure outlined in the RfP.

Where does International IDEA advertise Tender Notices?
Where does International IDEA advertise Tender Notices?

International IDEA always publishes Tender Notices on its website. Depending on the nature of the procurement it may also advertise in the following forums:  Devex, Devnet and Eurobrussels websites; local press; and any other relevant trade websites or press medium.